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Curtin University
Records & Information Management

Recordkeeping Supplies

Do you need storage boxes, file covers, tube clips or labels?

You should order your professional records stationery for managing records that are in paper format here. This includes Curtin’s official file covers incorporating the Curtin logo and a file tracking table as well as file covers for reference materials, colour coded labels and records storage boxes. For more information see: Using Paper Files [.pdf 172kB]

Please click on one of the links below to order your recordkeeping supplies.

Understanding File covers

Curtin’s Information Security Classification Policy establishes a framework for assessing the sensitivity and importance of its corporate information. Curtin’s file covers have been designed to reflect these classifications and make Curtin’s official doocuments more easily identifiable. There are three styles of file cover used for official University information. Click on the links below for more information on each of the file covers:

File covers are also available for ephemeral, reference information.

File Covers

Internal only

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Internal Only – University information that is generally not publicly available. The release of this information to the general public could cause minor harm to the University, another organisation, or an individual. Examples would include the departmental telephone directory, academic lecture notes, iLectures and Curtin’s Intranet.
In-Confidence

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In–Confidence – University information that must be kept confidential, access is on a need to know basis only. Unauthorised disclosure, modification, or destruction could reasonably be expected to:
  • Cause harm to the University, another organisation or an individual;
  • Provide an unfair advantage to an entity; or
  • Violate somebody’s right to privacy.
These file covers should also be used for information that contains private or personal details of Curtin students. Eg. Student academic records.
Protected

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Protected – Information that must be kept strictly confidential and access to it must be restricted to only persons who are explicitly granted access to that information. Unauthorised disclosure, modification, or destruction could reasonably be expected to cause:
  • Serious harm to the University, another organisation or an individual;
  • Compromise Australia’s national security;
  • Damage Australia’s national interests, economy, stability or integrity; or
  • Damage Australia’s international relations or defence.
These file covers cannot be ordered through Castledex. Please order your Protected file covers directly from Records & Information Management.

 

Reference Only File Cover

Reference Material Only

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Reference Material Only – File that can be used for ephemeral reference information. Ephemeral information may be destroyed once it is no longer referred to. There is no need for formal approval so it helps if information is already clearly marked as reference material or a copy.